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Example research essay topic: Floppy Disk Organizational Structure - 1,946 words

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Running head: EXECUTIVE SUMMARY ON G-SITE POS SYSTEM Executive Summary on G-Site POS System February 18, 2009 Executive Summary on G-Site POS System Executive Summary for Section I Information and communication technologies in the past few decades progressed dramatically, providing people with more novel tools of communication, work, production activity or modern warfare. Parker Oil Companys headquarters is in a small rural town in Virginia, and competes on par only with Pearce Oil Company. Parker Oil Company provides a range services to their customers that include, oil, propane, a chain of convenience stores, gas stations, and other environmental project management options. While Parker Oil Company is already the most used oil company in the area, probably, part in due to the variety of services they offer that gives them the competitive advantage, this paper will explore the G-Site Point Of Sale System that Parker Oil Company currently uses and see how they can maximize it to be more efficient in this new age. Gilbarco G-Site Point Of Sale System is a unique combination of a comprehensive electronic cash register with a powerful island controller that allows smooth, easy and reliable communication of inventory and sales data to back office PC or your home. With its unsurpassed ease of use, payment convenience, easy site management, competitive pump and CRIND control, control peripherals, remote access, and control fuel inventory G-Site Point Of Sale System becomes the best solution specially designed to fit the needs of any business, as it introduces a range of task-driven functions coupled with in-store transactions and centralized fueling in one easy-to-read display.

Section II Organizational Structure Organizational structure can be basically defined as a hierarchy of subordination of various people, groups, businesses, organizations or objects that collaborate to achieve common aim. Parker Oil Companys organizational structure is quite simple. Charlie Parker, a head of the company with 225 employees. He manages a family of fuel-related businesses: Simmons Travel Centers (located in Emporia and Back), Environmental Management Services division, and Parker Fuel Freedom, a card fleet fueling system. An information system, in its turn, can be defined as a collection of related things that collaborate together to achieve common aim. In this respect, G-Site Point Of Sale (POS) System is an example of information system, with the components that collect, process and distribute information.

Due to specific nature of Parker Oil Companys business operation G-Site Point Of Sale System is used for retail fueling locations at more than dozens of North Carolina and Virginia locations and over 30, 000 facilities across Canada and the United States without pump-card readers. Inputs and Outputs The parts of G-Site Point Of Sale System comprise of inputs, processing mechanisms, and outputs. In addition to this, similar to any other Information System, there are feedbacks, or specific types of outputs that can be used by the company to improve input elements of the G-Site Point Of Sale System along with processing and output elements. Regarding the Information System, inputs are related to the activity of capturing and collecting information and data either manually or automated (for example, via computer). The inputs can be in different media or forms. In its turn, outputs in the G-Site Point Of Sale System basically imply production of useful data (for example, a printed report, or a report that is displayed on a POS monitor, a paycheck, etc. ) In addition to this, the G-Site Point Of Sale System can create a file consisting of all products sold during a specific time period.

This file with items sold can be then used as an input to the companys inventory system to reflect sales. Organizational Usage and Impact The use of G-Site Point Of Sale System enables the companies to accomplish their operational and business objectives. Utilizing the Information System positively impact the organization as POS system, first introduced in 1986, has evolved into the industry real standard for flexibility, dependability, expandability and ease of use. With G-Site Point Of Sale System the company gets an opportunity to speed checkout, rely on consistent uptime and optimize overall productivity to move more customers through terminals. The use of G-Site Point Of Sale System helps companies to build a stable and reliable Point Of Sale environment, enhancing day-to-day companies operations for all types of their retail services. No wonder that the overwhelming majority of oil companies use G-Site Point Of Sale System.

Unlike other Point Of Sale Systems, GILBARCO G-Site Point Of Sale System offers fuel dispensing and control, site and retail management and support services. The benefits of using the system include but are not limited to: first year on-site warranty and continuous help desk support, PC-based hardware that offers extremely low cost of ownership and best possible return on investments, scanning feature with 20, 000 PLUs, less down time due to remote software downloading, Mannatec fleet card support, car wash interfaces to Kesseltronics, Ryko CAW IV, Unitec, and Ryko CAW III, and many other features (Gilbarco Point of Sale Systems: The Industry's Most Complete and Proven Line of POS Products, 2009). G-Site Point Of Sale System works with almost all store management tools and merchandising packages available, including TRIND RFID payment systems, CRIND card reader / cash acceptors, and Info Screen color displays. G-Site POS System interfaces with video security, car washes, back office accountings, price signs, and environmental management systems, to mention a few. Gilbarco offers 24 - 7 POS support, and its standard warranty includes labor, parts, mileage and travel.

In addition, there are extended Maintenance Agreements and Help Desk upgrades available. Due to G-Site ease of use the customers get faster CRIND and cashier transactions, fast credit / debit approval, fast price book downloads and remote software downloads. G-Site POS System is designed to ensure the operation is convenient. From one G-Site workstation the cashier gets an opportunity to authorize fuel sales, to get access to real-time monitoring of fueling activity, and to handle in-store transactions simultaneously. Incredible usability allows the cashiers to control up to 32 fueling positions with up to 16 price options each.

New enhanced features for easier site management include programmable speed keys that facilitate customization of the companys specific operational needs, detailed management reports, easy floppy disk backup, system journal feature that allows to record all transactions, including paid-ins and paid-outs, fuel and dry stock deliveries, safe drops, and price changes, to mention a few. G-Site Point Of Sale System accepts almost all payment forms, as it is equipped with interfaces with credit / debit card networks for authorization and control dispensers with CRIND that allow customers to pay at the pump with no assistance. G-Site POS also accepts payments for generic networks, such as ADS-Chicago (SPS), NBS, Mannatec, Buy pass/Concord and ADS-Dallas. Prepaid cards, proprietary fleet, gift cards, local accounts are also accepted.

GILBARCO G-Site Point Of Sale System also offers centralized data collection for all fuel sales. It comes equipped with FTP feature that allows easy back office access to all data captured by G-Site System. The data then can be polled in PDI or Gilbarco format. Ease of operation, provided by G-Site System, allows to increase checkout speed, improve customer service and enhance productivity by reducing cost and time for cashier training. Moreover, user-friendly interface and built-in prompts reduce the need for help when the cashier completes complex transactions. The financial advantages of using G-Site POS System also should not be underestimated, as G-Site drastically reduces lost sales due to smooth integration of inventory and supply chain information across the organization, reduces labor and training costs, and increased customer loyalty and satisfaction by easier and faster checkout.

Finally, to provide enhanced inventory management, GILBARCO G-Site Point Of Sale System can be coupled with the EMC console, a fully integrated modular system for comprehensive monitoring of underground storage tanks (G-SITE Point of Sale System, 2009), and integrated ATG consoles allow the customers to reconcile declining balance fuel inventory from sales data with physical fuel inventory for better inventory management (Gilbarco G-SITE Point of Sale System: The best POS value in the industry. , 2009) Hardware and Software GILBARCO G-Site Point Of Sale System is a fully scalable solution for retail petroleum environments. Due to open-architecture of the PC base, POS System needs no separate hardware migration path for your POS. GILBARCO G-Site utilizes off the shelf hardware with expanded hard drive storage and stabilized memory. PC-based hardware ensures low ownership cost and enhanced functionality (Gilbarco G-SITE Point of Sale System: The best POS value in the industry. , 2009). Small footprint allows to save counter space, large flat-panel monitor is very easy to read, the keyboard is spill-resistant and sealed. There is also a separate report printer printing data while the cashier continues to ring.

Finally, no UPS is required due to battery backed data and configuration back up. The backup that is currently being used is floppy disk. In addition, due to remote software downloading the customers can get upgrades for all parts of the GILBARCO G-Site Point Of Sale System easily. The users of POS Systems can get high speed access to the networks via Datawire VXN Micro Node from Datawire Communication Networks Inc. of Toronto and Atlanta.

This offering is certified on the following network versions of Gilbarco G-SITE: Alliance Data Systems - Chicago and Dallas, CITGO, ConcordBuypass, and Marathon. (Datawire brings high speed connectivity to Gilbarco G-SITE and Passport users, 2009) With Datawire VXN Micro Node the PC uses a secure internet connection through DSL to connect POS sites to payment network. This feature saves processing time for network transactions at POS systems. System configuration: HP Desktops- Intel Pentium 4 3. 0 GHz, 1 GB RAM, 2 x 512 MB (DDR SDRAM), Microsoft Windows XP Pro, Optical Drive Read Speed 16 x (DVD) 40 x (CD), Other Drives Floppy Drive 3. 5 1. 44 MB Floppy, Networking Type Integrated 10 / 100 / 1000 Network Card. Recommendation Although the POS system is quite popular, few changes can be recommended to improve this Information System. As far as Gilbarco G-Site POS System is built on a closed legacy architecture, it obviously lacks the ability to meet new PABP and Payment Card Industry (PCI) compliant requirements. Therefore, systems analysts and designers should make changes for the system to allow data encryption, password schemes and all other requirements under VISA mandates.

This is very important, because by July 1, 2010 all networks should use PAPB-compliant applications, meaning that if G-Site POS System fails to become PCI compliant, it should be removed (PCI Payment Card Industry, 2008). Otherwise, the customers will have to migrate their G-Site applications to Passport for PCI-Data Security Standards compliance. In such a way, if this improvement is done, the customers will save up to 70 % of their costs for migration to newer product. Finally, it may be also recommended to use web-based POS software. Although G-Site POS System installation is quite easy, sometimes the company has to spend a lot of time for re-configurations, backups and software upgrades. With web-based POS software all G-Site POS software will be hosted, supported and maintained on the Gilbarco end, saving up to 40 % customers time.

Bibliography Datawire brings high speed connectivity to Gilbarco G-SITE and Passport users. (2009). Retrieved February 19, 2009, from Gilbarco Inc. : web Gilbarco Point of Sale Systems: The Industry's Most Complete and Proven Line of POS Products. (2009). Retrieved February 19, 2009, from web Gilbarco G-SITE Point of Sale System: The best POS value in the industry. (2009). Retrieved February 19, 2009, from web G-SITE Point of Sale System. (2009). Retrieved February 19, 2009, from web PCI Payment Card Industry. (2008). Retrieved February 19, 2009, from web


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Research essay sample on Floppy Disk Organizational Structure

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